Functions, Weddings & Events
City
Nestled high above St David’s Park, with breathtaking views of Sullivan’s Cove, Salamanca and the Derwent River, Avalon City Retreat is an iconic destination, perfect for small to mid-sized events in Hobart.
Coastal
Avalon Coastal Retreat welcomes deluxe, lavish events and is perched on a headland overlooking Great Oyster Bay and Tasmania’s beautiful east coast.
Functions at Avalon City Retreat
Avalon City Retreat is the perfect destination for those seeking the bespoke event experience. The award winning Retreat welcomes wedding ceremonies, receptions, corporate events, birthdays, anniversaries, family reunions- practically anything you can dream up! The Retreat’s central location is also the perfect base for enjoying The Sydney to Hobart yacht race, The Taste Of Tasmania, MONA FOMA and Festival Of Voices among many more.
What an amazing experience to stay in the Omni Pod which has to be the coolest place in Hobart to stay. From the minute we walked in we knew we were staying in the perfect space for us. The views over the harbour and up to Mt Wellington were spectacular!! However it was the comfort and thought of the hosts that made the place such a memorable experience. from the basket of fresh goodies to the super comfy beds the retreat was a great get away from the hustle and bustle of Melbourne!! Of course there was the ultra special and unique outdoor bath, what a hoot! Can't wait to come back
Happy Guest
Avalon City Functions Testimonial
Base Accommodation Tariff 2019
$680 per night Monday – Thursday
$780 per night Friday, Saturday and Sunday
These tariffs are for the entire property, accommodating up to four guests in two luxurious king sized beds.
Please note: We have 3 night minimum restrictions on long weekends, a 5 night minimum at Easter and a 4 night minimum at Christmas each year.
Function Fee Charges and Security Deposit Charges 2019- 2020 (These charges are in addition to the base accommodation tariffs)
| Numbers Total | Function Fee | Refundable Security Deposit |
|---|---|---|
| Up to 8 people> | Complimentary | No Refundable Security Deposit |
| 9 – 30 people> | $1000.00 | $800 Refundable Security Deposit |
Check in time is at 3.00pm. Earlier check in can be arranged depending on the departure time of previous guests. Housekeepers may still be on the site until 2.00pm.
- The venue
- Existing internal and external lighting
- Barbeque
- 2 undercover car parks for guest use
- Rubbish bins
- Guests must ensure premises are cleaned to the same standard as they were provided, both internally and externally after your function. Please discuss with the manager if furniture is to be re-arranged. Please note the Huon Pine bath and the outdoor table on the deck cannot be moved as the bath is plumbed in and the table weighs a tonne.
Guests will need to arrange
- Security for the duration of the function. For all functions held after 6pm weekdays and at all times on the weekends, guests are required to hire a security guard or person who is dedicated to the safety and security of their function guests. This person is required to be present for the duration of the function to provide front door access and ensure all guests are directed safely out of the venue at close of function.
- Caterers (we can provide a list)
- Crockery
- Glassware
- Cutlery
- Additional seating as required
- Linen
- Music
Dimensions of outdoor area at Avalon City Retreat:
Rooftop deck:
Width: 6.8 metres, Length: 5 metres (includes Huon pine bath, table and sunlounge)
Dimensions of main living room:
Width: 10.2 metres (includes island bench), Length: 5.3 metres
Dimensions of the Huon pine dining table: 3.3 metres x 1.1metres
There are 2 sign-posted undercover car parks for guests of Avalon City Retreat in the building at 152 Macquarie Street, Hobart. On street parking is available your visitors.
- Any online bookings for functions are not valid until accepted and confirmed by the booking office. Function bookings can only be made by contacting our booking office direct.
- A 50% deposit of total cost is required to secure a function booking, with full balance required 30 days in advance of your booking. In addition, a refundable security deposit is also required 30 days prior to check in.
- All function booking guests are required to fill out a function questionnaire as provided by the booking office.
- All function bookings must have a nominated person responsible for communicating with Avalon’s manager, including being present for both check in on arrival and check out on departure.
- When checking in, guests are required to provide a valid credit card number which will be used to process minibar charges upon check out.
- Numbers are total and include all people on site, wedding party (if applicable) and invited guests.
The Refundable Security Deposit
For function bookings of 9 people or more, up to 30 people maximum, a refundable security deposit of $800 is required in addition to the accommodation tariff and function fee. Provided you adhere to the terms and conditions, we will process the security deposit to be returned to you within 48 hours of your departure. Any extra cleaning or damage will be recovered from the refundable security deposit and if the amount is greater than the refundable security deposit you will be obligated to pay the difference.
If the property is not left how you found it, both internally and externally apart from the reasonable and expected use, we will charge you for extra cleaning plus the cost of any repairs from damage or loss. Believe us, you don’t want to make it on our special small list – it’s the ‘banned’ list! To avoid this please do the following:
- Ensure premises are cleaned to the same standard as provided upon check-in, both internally and externally after the function.
- Remove all rubbish to the allocated bins in the lower ground carpark. This includes removing all beer, wine bottles and cartons to the recycling bins provided. Any spillages which occur on carpets or in hallways during this process are to be spot-cleaned. It makes it really hard for us to get into the clean to make the retreat beautiful and sparkling for our next guests if we spend the first half an hour struggling up and down in the lift with boxes of empty bottles spilling beer on ourselves.
- Remove all decorations including 3M hooks and stickers plus all vegetation and flowers.
- Vacuum and mop the floors accordingly.
- Stack the dishwasher and turn it on before you leave.
- Please discuss with the manager if furniture is to be re-arranged. Please note the Huon Pine bath and the outdoor table on the deck cannot be moved as the bath is plumbed in and the table weighs a tonne. Return all furniture to its original location before you check out, and lift furniture when moving it to avoid additional charges for scratching the wooden floors.
- Live amplified music is permitted between the following times: Monday to Thursday 7am–10pm, Friday 7am–12am, Saturday 9am–12am, Sunday and public holidays 10am–10pm.
- The retreat is a smoke-free environment and smoking is not allowed at the property or within 10m of any of the building’s access points. All smokers must go to the ground floor and smoke on the street. They will need your key to get access back into the building.
- We do not allow the use of fireworks, wood or bead-fired BBQs, sparklers, hay bales, confetti, glitter, rice, no balloons filled with glitter, flower petals, gaffa tape, sticky tape or Blu-Tack at the property, you get the message- nothing we have to spend hours cleaning up.
- Have fun but make sure everyone keeps themselves safe and Avalon nice. In other words leave the property as if you had just thrown an unsupervised party at your grandmother’s place!
These terms and conditions are to be read in conjunction with our existing accommodation terms and conditions.
Functions at Avalon Coastal Retreat
Personally curated interiors and transformative views make this an unmissable respite for those searching for the bespoke and intimate event experience. Avalon Coastal Retreat is a spectacular wedding venue and offers total privacy within four glass walls. The Coastal Retreat is also the ultimate destination for corporate functions, anniversaries, birthdays, family reunions, and any occasion that deserves to be shared and celebrated. Where the quiet of nature fills your ears and where the lavish and spectacular are standard.
This luxury property was perfect for a quiet holiday. We had stocked up with provisions in Bruny Island, Hobart and Sorell before arriving so we virtually stayed put for our 3 nights. Firstly, the environment: the view across the bay is breathtaking and simply sufficient entertainment in itself; the pathway down to the beach is like a little nature reserve with blue wrens, possums, wallabies and lovely trees; the beach is pristine. Fishing gear was in good order (remember to bring your own bait), and the wetsuits are a thoughtful touch if you wish to linger in the sea. Secondly, the house: beautifully designed to immerse you in the environment and capture the spectacular views, everything was in perfect condition and is very comfortable, the kitchen is well equipped. The house has a modern artistic aesthetic and is really a lovely place to be, it's surprisingly warm and welcoming given the industrial type architecture. Those in our group who like to sleep in did find it a bit of a rude awakening when the rising sunshine came through the quite sheer blinds! I was happy to rise early and take advantage of morning coffee on the deck. Essentially, the property meets your expectations of a luxury retreat and you won't be disappointed. We had a wonderful few days there and totally relaxed and love it. Ann and Peta are very efficient and helpful.
Avalon Coastal Functions Testimonial
ACCOMMODATION TARIFFS
$900 per night Monday – Thursday
$1000 per night Friday, Saturday and Sunday
These tariffs are for the entire property, accommodating up to six guests in three luxurious bedrooms in queen sized beds.
Please note: We have 3 night minimum restrictions on long weekends and a 5 night minimum at Easter and a 4 night minimum at Christmas each year.
Function Tariff Charges and Refundable Security Deposit Charges 2019- 2020 (These charges are in addition to the base accommodation tariffs above)
| Numbers Total | Function Fee | Refundable Security Deposit |
|---|---|---|
| Up to 10 people> | Complimentary | No Refundable Security Deposit |
| 11 – 30 people> | $3000.00 | $2,000.00 Refundable Security Deposit |
| 31-60 people>> | $5,000.00 | $2,000.00 Refundable Security Deposit |
Check in time is at 3.00pm. Earlier check in can be arranged depending on the departure time of previous guests. Housekeepers may still be on the site until 3.00pm and there is no guarantee of access until staff are finished.
Other: Please note for weddings, due to the location of the venue, we do not allow fireworks, confetti, rice or flower petals.
- The venue
- Existing internal and external lighting
- Barbeque
- Rubbish bins
- Guests must ensure premises are cleaned to the same standard as they were provided, both internally and externally after your function. Please discuss with the manager if furniture is to be re-arranged.
Guests will need to arrange
- Event Co-ordinator for bookings of 31-60 people (we can make recommendations)
- Caterers (we can provide a list)
- Crockery
- Glassware
- Cutlery
- Additional seating as required
- Linen
- Music
- As on-site parking is limited please discuss your guests’ parking requirements with your host when viewing the property prior to your function.
- Guests must ensure premises are cleaned to the same standard as they were
provided, both internally and externally after your function. Please discuss with the manager if furniture is to be re-arranged.
Dimensions of outdoor area at Avalon Coastal Retreat:
Front deck: Width = 7.1 metres, Length = 4.8 metres
Widest section of lawn is 5.5 metres
Dimensions of main living room:
Width = 7.1 metres, Length (includes island bench) = 13.8 metres
Kitchen bench to Black cabinet = 4.2 metres
Black cabinet to sliding doors = 6.9 metres
Dimensions of Dining Table: 1.92 metres x 1.92 metres
There are two covered parking spaces and an additional ten open air parking spaces at Avalon Coastal Retreat.
- Any online bookings for functions are not valid until accepted and confirmed by the booking office. Function bookings can only be made by contacting our booking office directly.
- A 50% deposit of total cost is required to secure a function booking, with full balance required 30 days in advance of your booking. In addition, a refundable security deposit is also required 30 days prior to check in. (See fees table above)
- All function booking guests are required to fill out a function questionnaire as provided by the booking office.
- Small function bookings of 11-30 people must include a 2-night stay at Avalon Coastal Retreat. Wedding and larger function bookings of 31-60 people must include a 3-night stay and are for one function only. Booking must include the night prior to function to allow for your function set up, and one night after the day of function to allow time for pack up, removal of all items including marquee’s and returning the property to the condition you found it at time of check in.
- All bookings must have a nominated person responsible for communicating with Avalon’s manager, including being present for both check in on arrival and check out on departure. 31-60 person bookings must use an event coordinator or nominated person and must be approved by us.
- When checking in, guests are required to provide a valid credit card number which will be used to process minibar charges upon check out.
- Numbers are total and include all people on site, wedding party and invited guests.
The Refundable Security Deposit
For function bookings of 11 people or more, up to 60 people maximum, a refundable security deposit of $2000 is required in addition to the accommodation tariff and function fee. Provided you adhere to the terms and conditions, we will process the refundable security deposit and return it to you within 48 hours of your departure. Any extra cleaning or damage will be recovered from the refundable security deposit and if the amount is greater than the refundable security deposit you will be obligated to pay the difference.
If the property is not left how you found it, both internally and externally we will charge you for extra cleaning plus the cost of any repairs from damage or loss. Believe us, you don’t want to make it on our special small list – it’s the ‘banned’ list! To avoid this please do the following:
- Remove any rubbish to the allocated bins. Any rubbish beyond this capacity is the responsibility of the guests to be removed.
- Remove all decorations including 3M hooks and stickers plus all vegetation and flowers.
- Vacuum and mop the floors accordingly.
- Stack the dishwasher and turn it on before you leave.
- Return all furniture to its original location before you check out, and lift furniture when moving it to avoid additional charges for scratching the floors.
- We do not allow the use of fireworks, wood or bead-fired BBQs, sparklers, hay bales, confetti, glitter, rice, balloons filled with glitter, flower petals, gaffa tape, sticky tape or Blu-Tack at the property. You get the message, nothing we have to spend hours cleaning up.
- Smoking: We only permit outdoor smoking. Cigarette butts are to be placed in appropriate receptacles. People who throw their butts into the precious wilderness will be placed on the aforementioned banned list.
Have fun but make sure everyone keeps themselves safe and Avalon nice. In other words leave the property as if you had just thrown an unsupervised party at your grandmother’s place!
These terms and conditions are to be read in conjunction with our existing accommodation terms and conditions.
