Functions, Weddings & Events
Coastal
Avalon Coastal Retreat welcomes deluxe, lavish events and is perched on a headland overlooking Great Oyster Bay and Tasmania’s beautiful east coast.
Functions at Avalon Coastal Retreat
Personally curated interiors and transformative views make this an unmissable respite for those searching for the bespoke and intimate event experience. Avalon Coastal Retreat is a spectacular wedding venue and offers total privacy within four glass walls. The Coastal Retreat is also the ultimate destination for corporate functions, anniversaries, birthdays, family reunions, and any occasion that deserves to be shared and celebrated. Where the quiet of nature fills your ears and where the lavish and spectacular are standard.
This luxury property was perfect for a quiet holiday. We had stocked up with provisions in Bruny Island, Hobart and Sorell before arriving so we virtually stayed put for our 3 nights. Firstly, the environment: the view across the bay is breathtaking and simply sufficient entertainment in itself; the pathway down to the beach is like a little nature reserve with blue wrens, possums, wallabies and lovely trees; the beach is pristine. Fishing gear was in good order (remember to bring your own bait), and the wetsuits are a thoughtful touch if you wish to linger in the sea. Secondly, the house: beautifully designed to immerse you in the environment and capture the spectacular views, everything was in perfect condition and is very comfortable, the kitchen is well equipped. The house has a modern artistic aesthetic and is really a lovely place to be, it's surprisingly warm and welcoming given the industrial type architecture. Those in our group who like to sleep in did find it a bit of a rude awakening when the rising sunshine came through the quite sheer blinds! I was happy to rise early and take advantage of morning coffee on the deck. Essentially, the property meets your expectations of a luxury retreat and you won't be disappointed. We had a wonderful few days there and totally relaxed and love it. Ann and Peta are very efficient and helpful.
I stayed at Avalon the night before my wedding with my bridesmaids and got ready there. We then used it as the ceremony location for my intimate destination wedding. I was drawn to Avalon as it suited a small wedding (or a large one), was such a picturesque location and the wet weather option was also fantastic. For us this wasn't needed as it was a beautiful spring day. We had the ceremony in front of the majestic tree. From first contact staff were so helpful and prompt with replies. I highly recommend Avalon for a wedding. I had the ceremony and toast there and dinner at Piermont restaurant. Lots of people use it for the whole event though with caterers etc. For me the two spots worked so well as there was minimal setting up, the food at Piermont is exquisite and guests didn't need to drive at the end of the night!
In all the world it would be harder to find a more beautiful home in a more beautiful location. Every comfort is considered. The architecture is superb and even more so considering the house was created some years ago. It feels utterly fresh and yet somehow stately. While the world beyond Tasmania is more precarious, the wonder of Avalon with its secluded beach, pristine green waters, enormous views and deep calm is particularly precious. Three bathrooms and three bedrooms gives everyone room to spread out and rest. The kitchen is so easy. The house is generously provisioned with thought and care. It’s also sparklingly clean - reassuringly so in these times. We ate, dreamed, danced, star gazed, swam and created memories and somehow four days went by. Bliss. Thank you Avalon team for another brilliant stay and the mind behind it all, creator Brett Torossi, for such a magnificent vision of home and retreat that keeps giving year after year.
From the moment we arrived we knew it was going to be a wonderful stay. Amazing views out over the ocean, sounds of the waves crashing on the beach, everything we could think of to hand in the beautiful kitchen, and a fire to keep the winter at bay. It felt like home with all the wonderful touches and the scenery and amazing Tassie light coming from every angle. Avalon is all that you think it will be. We didn't want to leave- and we will be back!
We had 2 memorable days at Avalon Retreat. What luxury!! We watched the sun gone up in the morning and the moon and stars appear at night. It is such a tranquil place.
Avalon Coastal Functions Testimonial
ACCOMMODATION TARIFFS
$900 per night Monday – Thursday
$1000 per night Friday, Saturday and Sunday
These tariffs are for the entire property, accommodating up to six guests in three luxurious bedrooms in queen sized beds.
Please note: We have 3 night minimum restrictions on long weekends and a 5 night minimum at Easter and a 4 night minimum at Christmas each year.
Function Tariff Charges and Refundable Security Deposit Charges 2020 – 2021 (These charges are in addition to the base accommodation tariffs above)
| Numbers Total | Function Fee | Refundable Security Deposit |
|---|---|---|
| Up to 10 people | Complimentary | $500.00 Refundable Security Deposit |
| 11 – 25 people | $2000.00 | $1,000.00 Refundable Security Deposit |
| 26 – 45 people | $3,000.00 | $1,500.00 Refundable Security Deposit |
| 46 – 60 people | $5,000.00 | $2,500.00 Refundable Security Deposit |
Check in time is at 3.00pm. Earlier check in can be arranged depending on the departure time of previous guests. Housekeepers may still be on the site until 3.00pm and there is no guarantee of access until staff are finished.
Other: Please note for weddings, due to the location of the venue, we do not allow fireworks, confetti, rice or flower petals.
- The venue and all facilities
- Existing internal and external lighting
- Dishwasher, microwave and dryer
- Cooktop with large 900mm oven
- Sound system
- Barbeque
- Rubbish bins
Guests will need to arrange
- Event Co-ordinator for bookings of 26-60 people (we can make recommendations)
- Caterers (we can provide a list)
- Crockery
- Glassware
- Cutlery
- Additional seating as required
- Linen
- Music
- As on-site parking is limited please discuss your guests’ parking requirements with your host when viewing the property prior to your function.
- Guests must ensure premises are cleaned to the same standard as they were provided, both internally and externally after your function. Please discuss with the manager if furniture is to be re-arranged.
Dimensions of outdoor area at Avalon Coastal Retreat:
Front deck: Width = 7.1 metres, Length = 4.8 metres
Widest section of lawn is 5.5 metres
Dimensions of main living room:
Width = 7.1 metres, Length (includes island bench) = 13.8 metres
Kitchen bench to Black cabinet = 4.2 metres
Black cabinet to sliding doors = 6.9 metres
Dimensions of Dining Table: 1.92 metres x 1.92 metres
There are two covered parking spaces and an additional ten open air parking spaces at Avalon Coastal Retreat.
- Any online bookings for functions are not valid until accepted and confirmed by the booking office. Function bookings can only be made by contacting our booking office directly.
- A 50% deposit of total cost is required to secure a function booking, with full balance required 30 days in advance of your booking. In addition, a refundable security deposit is also required 30 days prior to check in. (See fees table above)
- All function booking guests are required to fill out a function questionnaire as provided by the booking office.
- Small function bookings of 11-25 people must include a 2-night stay at Avalon Coastal Retreat. Wedding and larger function bookings of 26-60 people must include a 3-night stay and are for one function only. Booking must include the night prior to function to allow for your function set up, and one night after the day of function to allow time for pack up, removal of all items including marquee’s and returning the property to the condition you found it at time of check in.
- All bookings must have a nominated person responsible for communicating with Avalon’s manager, including being present for both check in on arrival and check out on departure. 26-60 person bookings must use an event coordinator or nominated person and must be approved by us.
- When checking in, guests are required to provide a valid credit card number which will be used to process minibar charges upon check out.
- Numbers are total and include all people on site, wedding party and invited guests.
The Refundable Security Deposit
For function bookings of 11 people or more, up to 60 people maximum, a refundable security deposit of $2000 is required in addition to the accommodation tariff and function fee. Provided you adhere to the terms and conditions, we will process the refundable security deposit and return it to you within 48 hours of your departure. Any extra cleaning or damage will be recovered from the refundable security deposit and if the amount is greater than the refundable security deposit you will be obligated to pay the difference.
If the property is not left how you found it, both internally and externally we will charge you for extra cleaning plus the cost of any repairs from damage or loss. Believe us, you don’t want to make it on our special small list – it’s the ‘banned’ list! To avoid this please do the following:
- Remove any rubbish to the allocated bins. Any rubbish beyond this capacity is the responsibility of the guests to be removed.
- Remove all decorations including 3M hooks and stickers plus all vegetation and flowers.
- Vacuum and mop the floors accordingly.
- Stack the dishwasher and turn it on before you leave.
- Return all furniture to its original location before you check out, and lift furniture when moving it to avoid additional charges for scratching the floors.
- We do not allow the use of fireworks, wood or bead-fired BBQs, sparklers, hay bales, confetti, glitter, rice, balloons filled with glitter, flower petals, gaffa tape, sticky tape or Blu-Tack at the property. You get the message, nothing we have to spend hours cleaning up.
- Smoking: We only permit outdoor smoking. Cigarette butts are to be placed in appropriate receptacles. People who throw their butts into the precious wilderness will be placed on the aforementioned banned list.
Have fun but make sure everyone keeps themselves safe and Avalon nice. In other words leave the property as if you had just thrown an unsupervised party at your grandmother’s place!
These terms and conditions are to be read in conjunction with our existing accommodation terms and conditions.
